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Tickets & Hotels

Notes on how to register for CodeMash.

Contact registration@codemash.org for help.

Buy Tickets Here

Tickets go on sale at 4 pm Ohio time on October 4th, 2017.

Like all large conferences, we use several hotels to get everyone a place to sleep. All official hotels are on the shuttle loop, making getting around easy. We work to provide a range of hotel prices. This year, you can get a hotel room as cheap as $99. ALL official hotels get access to the Kalahari water park. If you stay at the Great Wolf Lodge, you get access to BOTH waterparks all week.

We have worked hard to make the hotel and ticket process even simpler this year. A big part of this is our new partnership with the Great Wolf Lodge. We’ve been working with them to make them our official Family partner, offering a special CodeMash Family Package of Awesomeness, full details below.

You will now get your Kalahari room reservations and four day tickets in the same stop on our EventBrite store. The Kalahari rooms will show up as a variety of different four day ticket options.

Two day tickets will cost $350, while four day tickets will cost $650.

The ticket options:

  • Two Day Ticket without hotel reservation
  • Four Day Ticket without hotel reservation
  • Four Day Ticket with Kalahari 2 Queen room reservation
  • Four Day Ticket with Kalahari Whirlpool Suite room reservation
  • Four Day Ticket with Kalahari Lodge room reservation
  • Four Day Ticket with Kalahari 2 Room Family Suite room reservation
  • Four Day Ticket with Kalahari African Queen room reservation
  • Four Day Ticket with Kalahari Presidential Suite room reservation
*Buying a ticket with an attached room reservation does not include hotel room costs. Read the Kalahari hotel details below, for well, details.

Upgrade from two to four days – You can upgrade your two day ticket to any four day ticket (possibly with hotel) by using the new EventBright transfer feature. *** INSTRUCTIONS HERE*** In this process, you will be charged the difference in ticket prices.

KidzMash Tickets – KidzMash is our family program. It is free, but are only available to people accompanying a CodeMash ticket holder. KidzMash runs all four days of CodeMash. We had over 750 kids registered in 2017. See www.codemash.org/kidzmash for more details. To avoid the rush, KidzMash tickets will open up in November, after attendee tickets. There isn’t a limit to KidzMash tickets. We will let attendees know when the KidzMash tickets have opened.

CodeMash Family Special Package – We have worked with the Great Wolf Lodge to provide a special package deal for families. Please read the hotel details below for more information.

Kalahari Waterpark Wristbands – All CodeMash attendees, and their families, regardless of which hotel they are staying at, will receive Kalahari waterpark wristbands. The attendee can pick up wristbands for them and their family when they check in at CodeMash to pick up their attendee badge.

 

Hotel Reservation Details

All listed hotels are ‘official’ and provide CodeMash shuttle service to attendees and their families. For CodeMash Shuttle details, please see the tracking website, shuttle.codemash.org. Signage and information is also available in each hotel lobby during CodeMash.

All hotel blocks will open up when tickets go on sale.

Prices do not include taxes, tips, bribes, or any unknown hidden fees. All rates below are part of our room blocks. It is possible for a hotel to run out of rooms in our block. They will offer a non-discounted room in that case.

Kalahari

7000 Kalahari Dr, Sandusky, OH

(877) 525-2427

Room Types & Prices

Room Type

Sun-Thr

Fri

Sat

Run of House (2 queens)

 $141

 $179

 $229

Whirlpool Suite

 $178

 $209

 $259

Lodge

 $178

 $209

 $259

2 room Family Suite

 $218

 $249

 $329

African Queen

 $228

 $269

 $349

Presidential Suite

 $?

 $?

 $?

You can read about the room types on the Kalahari web site.

Reservations – Kalahari room reservations are attached to your ticket at the time of ticket purchase. A few days after you purchase your CodeMash Four Day ticket with an attached Kalahari reservation, the hotel will email you and call you once to make payment arrangements and confirm your booking. If you miss the call, you have until October 18th, by 5pm Ohio time to call the hotel back and make the payment arrangements. Failure to do so will result in you losing your reservation completely, although you will get to keep your four day CodeMash ticket.

Required Nights – Your hotel reservation, at a minimum, must include Monday night through Thursday night. If you would like to add nights to your stay, you can make those arrangements when you speak with the wonderful Kalahari reservation specialists to confirm your payment and  booking.

Cancellation – If you cancel/refund your CodeMash ticket, you will need
to cancel your Kalahari reservation yourself. You will be responsible for any hotel related cancellation fees.

Roommates – People are welcome to look for roommates in the google group.

Great Wolf Lodge

4600 Milan Rd Sandusky, OH

 1-866-965-9653

CodeMash Family Special Package Details, Room Types & Prices

Room Type

Mon

Tue

Wed

Thr

Fri

Sat

Royal Bear – Accessible

 

 $160

 $160

 

 

Wolf Den w/ Balcony or Patio

 

 $160

 $160

 

Family Fireplace w/Balcony or Patio

 

 

 $100

 $100

 

 

Family Suite w/Balcony or Patio

 $100

 $100

 $100

 $100

 $100

 $100

Kid Cabin w/Balcony or Patio

 

 

 $100

 $100

Whirlpool Fireplace w/Patio

 

 $160

 $160

Loft Fireplace Suite

 

 $160

 $160

All other room types: Standard Suites will cost $122; Premium Suites will cost $190.

You can read about the room types on the Great Wolf Lodge web site.

Group Code – You must use the group code #CodeMash2018 when making a reservation.

CodeMash Family Special Package – We have negotiated a special package for families of CodeMash staying at the Great Wolf Lodge. This package is included with each room reserved in our block. You will receive a flyer detailing these benefits when you check in at the hotel.

  • Local KidzMash – Access to a special KidzMash play room at the Great Wolf Lodge.
  • Two Waterparks – Waterpark access to BOTH the Great Wolf Lodge (best for kids 10 and under) and the Kalahari Waterpark (better for older kids). Kalahari waterpark wristbands can be picked up at the CodeMash registration booth when the attendee checks in.
  • Attend the Jr Lifeguard Water Safety Program, for free. Limited seating available.
  • 20% off at retail- 
    • Scooops Kids Spa
    • Buckhorn Exchange Gift Shop
    • Bear Essentials Swim Shop
    • Northern Lights Arcade
    • Magiquest Game – Harry Potter-esque scavenger hunt game
  • 25% off food, plus daily specials –
    • Gitchigoomie Bar and Grille (breakfast, lunch, and dinner)
    • Dunkin’ Donuts
    • Hungry as a Wolf Pizza, Subs, Salads
    • Buckets, Waterpark Snack Bar
  • Daily Wolf Walk, free 
  • Other regular kids activities, see hotel schedule, free

Lodge Fee – The Great Wolf Lodge regularly charges $29.99 Lodge Fee per room per night for a variety of services. CodeMash has negotiated a reduced fee of $6.99.

Reservation Deadline – The CodeMash room block will close for attendees to make reservations on Monday, November 27, 2017, and is subject to room availability.

Other Official Hotels

Name/Address Price Phone Number

Fairfield Inn & Suites Sandusky

6220 Milan Rd. Sandusky, OH

Group Code: CodeMash 2018

  • Standard Doubles – $99
  • Double Room with Sofa – $119
  • Double Suites – $139
1-419-621-9500

Best Western Hotel & Suites Plus

6011 Milan Rd. Sandusky, Ohio

Group Code: CodeMash

  • $119.00
1-419-627-9595, option “0″

Comfort Inn Sandusky

5909 Milan Rd. Sandusky, Ohio

Group Code: CodeMash

  • $119.00
1-419-621-0200, option “0”

Other Details

EVENT CHECK-IN– You can check in after 6pm on the evening before your ticket starts. The check-in desk will be open in the conference area of the Kalahari during all event hours, as well as Monday evening, starting around 6pm, for those checking in for the Tuesday PreCompiler.

EVENT SCHEDULE

  • If you bought the four day ticket, Precompiler Day 1 starts on Tuesday, 7:00am.
  • The pre-event Lightning Talks for all attendees (both 4 and 2 day ticket holders) will happen on Wednesday, 7:00pm in the main dining room. These are entertaining and not to be missed.
  • The CodeMash regular session schedule and breakfast will commence on Thursday, 7:00am.

BREAKFAST – CodeMash attendees will have breakfast provided at the Kalahari, in the main ballroom, each morning. Check the official CodeMash schedule for details. Family members and KidzMash attendees should check with their hotel if breakfast is included for them in their room rate.

REFUND/CANCELLATION POLICY – Unavoidable events happen and we understand that. You have 30 days from the time of the ticket purchase to receive a full refund. It became too hard on the all volunteer staff to provide refunds after this time because of credit card restrictions. Losing out on CodeMash would be a really awful thing, so we’re happy to offer a Send A Geek In My Place policy (see below). Instructions for asking for a refund – https://t.co/0zVDfbdkR1.

SENDING A GEEK IN MY PLACE – Things happen. You need to send someone using your hard earned ticket. We understand. Please follow these instructions to change the name on your ticket: http://help.eventbrite.com/customer/en_us/portal/articles/430100-change-the-info-on-your-order-or-ticket. It is allowed to sell someone your ticket, but only at face value. We are not responsible or liable for any third-party ticket sales.

CONTACTING US FOR ASSISTANCE – Need help with your registration? Looking for a good low mileage shark? Have questions about the conference? Contact registration@codemash.org. Please remember that CodeMash is volunteer run, and we have day jobs. We WILL respond to your email, but it might take a day or two. If time is an issue, we will always make it right.

Some common questions:

  • “I clicked the link before 10/3 @ 6:05 PM EDT and it said there aren’t any tickets. Are you sold out?”
    • No. By definition, if the sale hasn’t started, we can’t be sold out. The ticket list will show there aren’t any available until the sale date, BECAUSE THERE AREN’T ANY AVAILABLE UNTIL THE SALE DATE. Once the magic minute approaches, the unicorns will unlock all of the reserved tickets.
  • “What do you get when you put root beer in a square glass?”
    • Beer.

Now that you have read all of that, please go grab a ticket: https://codemash2018.eventbrite.com